Virginia's Judicial System


Loudoun Circuit Court

20th Judicial Circuit of Virginia

Circuit Courts Informational Pamphlet

Clerk


Hon. Gary M. Clemens

Phone/Fax


Phone: (703) 777-0270
Fax: (703) 777-0376

Clerk's Office Hours


8:00 AM - 4:00 PM

Address


P. O. Box 550
18 E. Market St., 3rd floor
Leesburg, VA 20178

Judges

  • Hon. Stephen E. Sincavage, Chief Judge
  • Hon. Douglas L. Fleming Jr.
  • Hon. Jeanette A. Irby
  • Hon. Jeffrey W. Parker

Terms of Court and General Information

  • Term of Court begins on the second Monday in February, April, June, August and December; and the Tuesday following the second Monday in October.
  • Grand Jury convenes on the second Monday of each month. However, in October Grand Jury will convene on October 16th.
  • Civil cases are scheduled on Monday mornings, except Court holidays. A praecipe must be filed for scheduling purposes.
  • Criminal cases are scheduled the day following term day at 9:00 a.m. or may be scheduled by praecipe.
  • Court convenes at 9:00 a.m. sharp unless the Court has designated an earlier time as noted in the case management system.
  • A list of Appointees for Commissioners in Chancery can be found at: https://www.loudoun.gov/DocumentCenter/View/102951.
  • Civil Motions Day occurs on the first Friday of each month with the following schedule: Scheduling, 9:00 a.m.; Ore Tenus Hearings, 9:00 a.m.; Domestic cases, 10:00 a.m.; and Civil Law cases, 2:00 p.m.
  • Civil Motions in July will be held on the 2nd Friday of the month.
  • Criminal Motions Day occurs on the fourth Friday of each month at 9:00 a.m. except for November and December.
  • Praecipes must be filed at least seven (7) calendar days in advance of a requested court docket with appropriate notice to the opposing party. Praecipes must be filed at least fourteen (14) calendar days in advance of a requested court docket if the motion requires the filing of a brief or memorandum. See Va. Sup. Ct. R. 4:15 (c) for filing deadlines of briefs.
  • Recordation of deeds is available, in person, Monday through Friday from 8:00 a.m. to 4:00 p.m. Electronic recording is available 24/7 but will be processed during normal business hours.
  • Misdemeanor appeals occur on the 2nd Friday of each month and on the 3rd Friday in July. (except court holidays)
  • Financial transactions are accepted by the Clerk's Office Monday through Friday from 8:00 a.m. to 4:00 p.m. Online payment of criminal fines and costs can be made 24/7 but will be processed during normal business hours.
  • All visitors to the Court Complex are subject to security screening by Sheriff's deputies upon entering the facility.
  • Mobile devices and cellphones with cameras are not permitted in the Courts Complex by order of the Court. Attorneys who are members of the State Bar are permitted to bring one cellphone with camera functionality in the Courts Complex and the Sheriff's deputies may request bar identification. Otherwise, no cameras are permitted in the Courts Complex. Please follow this link to the Order of the Court Concerning the use of cameras.
  • A list of the civil celebrants who are authorized by the Circuit Court to officiate the rites of civil marriage in Loudoun County can be found at: https://www.loudoun.gov/DocumentCenter/Home/View/33283.